These Terms of Service ("Terms") govern your access to and use of the Meeting Cost Calculator at https://thatmeetingcost.com and related services (collectively, the "Service"), operated by [LEGAL_ENTITY_NAME] ("we," "us," or "our").
By accessing or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.
These Terms constitute a legally binding agreement between you and [LEGAL_ENTITY_NAME]. By creating an account, subscribing to a paid plan, or simply using the Service, you confirm that:
If you are using the Service on behalf of an organization, "you" in these Terms refers to both you individually and the organization, jointly and severally.
Meeting Cost Calculator is a web-based productivity tool that:
The core calculator runs client-side in your browser. No meeting data is transmitted to our servers unless you explicitly use a feature that requires it (such as AI email generation or saved meeting history on paid plans).
We reserve the right to modify, suspend, or discontinue any part of the Service at any time with reasonable notice where practicable.
We offer the following plans (all prices in United States Dollars, USD):
| Plan | Price | Description |
|---|---|---|
| Free | $0/month | Unlimited calculator use, 3 AI email drafts per day |
| Pro | $9.99/month | Unlimited AI email drafts, saved meeting history, exports |
| Team | $29.99/month | Org-wide tracking, Slack integration (contact sales) |
Prices are subject to change with advance notice. Changes will not affect your current billing period.
Paid subscriptions are billed monthly in advance through Stripe, a third-party payment processor. Your subscription renews automatically at the end of each billing period unless you cancel.
By subscribing, you authorize us (through Stripe) to charge your payment method on file at the start of each billing period. You must keep your payment information current. Failed payments may result in service interruption.
We do not provide refunds or credits for partial months. If you cancel mid-period, your paid access continues until the end of the current billing period, after which your account downgrades to the Free tier.
If you are a first-time Pro subscriber and are not satisfied, you may request a full refund within 30 days of your initial purchase by emailing hello@thatmeetingcost.com with the subject line "Refund Request." Refunds under this guarantee are processed within 10 business days. This guarantee applies once per customer and does not apply to renewals.
You may cancel your subscription at any time from your account settings or by contacting hello@thatmeetingcost.com. Cancellation takes effect at the end of the current billing period; you will not be charged again after that date.
Prices do not include applicable taxes. Where required by law, we will collect and remit applicable sales taxes or VAT based on your billing address.
The Free tier is limited to 3 AI email drafts per 24-hour rolling period per account. This limit exists to manage API costs.
You may not circumvent this limit by creating multiple accounts, using shared credentials, or any other means. Circumvention is grounds for immediate account termination without refund.
We reserve the right to adjust free-tier limits at any time with reasonable notice. Existing paid subscribers are not affected by changes to free-tier limits.
You agree not to use the Service to:
We reserve the right to suspend or terminate any account that we reasonably believe is in violation of these provisions.
The Service, including its design, code, content, trademarks, and AI-generated outputs produced by our system, is owned by [LEGAL_ENTITY_NAME] or its licensors and is protected by copyright, trademark, and other intellectual property laws. Nothing in these Terms transfers any ownership rights to you.
You may not copy, reproduce, modify, create derivative works from, distribute, or publicly display any part of the Service without our prior written consent, except as expressly permitted by these Terms or applicable law.
You retain ownership of any content you provide to the Service, including meeting descriptions submitted for AI email generation ("Your Content").
By using the Service, you grant [LEGAL_ENTITY_NAME] a limited, non-exclusive, royalty-free license to process, transmit, and use Your Content solely to provide the features you have requested (such as forwarding your meeting description to Anthropic's API to generate an email draft). We do not claim ownership of Your Content, and this license ends when the relevant processing is complete.
You represent and warrant that you have all rights necessary to grant this license and that Your Content does not infringe any third party's intellectual property rights or violate any applicable law.
If you provide feedback, suggestions, or ideas about the Service, you grant us the right to use that feedback without restriction or compensation. We appreciate it.
The Service integrates with third-party services that have their own terms and policies. By using the Service, you acknowledge that you are also subject to those terms where applicable:
We are not responsible for the availability, accuracy, or practices of any third-party service. Your use of those services is at your own risk.
To the maximum extent permitted by applicable law:
[LEGAL_ENTITY_NAME] and its operators, employees, agents, and licensors will not be liable for any indirect, incidental, special, consequential, punitive, or exemplary damages, including loss of profits, loss of data, loss of goodwill, service interruption, or the cost of substitute services, arising out of or in connection with these Terms or your use of the Service, even if we have been advised of the possibility of such damages. Our total aggregate liability to you for any claims arising out of or related to these Terms or the Service is limited to the greater of: (a) the total fees you paid to us in the twelve (12) months immediately preceding the event giving rise to the claim, or (b) one hundred US dollars ($100.00).Some jurisdictions do not allow the exclusion or limitation of certain damages. If you are in such a jurisdiction, the above limitations apply to the maximum extent permitted by law.
You agree to indemnify, defend, and hold harmless [LEGAL_ENTITY_NAME] and its operators, employees, agents, and licensors from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, and fees (including reasonable attorneys' fees) arising out of or relating to:
These Terms and any disputes arising out of or related to them or the Service are governed by the laws of the State of California, United States, without regard to its conflict-of-law principles. The United Nations Convention on Contracts for the International Sale of Goods does not apply.
Before initiating any formal dispute process, you agree to contact us at hello@thatmeetingcost.com and give us 30 days to attempt to resolve the dispute informally. Most issues can be resolved this way.
If informal resolution fails, any dispute, claim, or controversy arising out of or relating to these Terms or the Service will be resolved by binding arbitration administered by JAMS under its then-current Streamlined Arbitration Rules, rather than in court. You may opt out of this arbitration agreement by sending written notice to hello@thatmeetingcost.com within 30 days of first accepting these Terms.
If you are located outside the United States, you may choose to bring claims in the courts of your country of residence if applicable law grants you that right. For EEA/UK residents, you may also contact your local consumer protection authority.
We may update these Terms from time to time. When we do, we will update the "Last Updated" date at the top of this page. For material changes, we will provide at least 14 days' advance notice by email (to subscribers) or by displaying a prominent notice within the Service.
Your continued use of the Service after the effective date of updated Terms constitutes your acceptance of those Terms. If you do not agree to updated Terms, you must stop using the Service before the effective date.
If you have questions about these Terms, please contact us at:
[LEGAL_ENTITY_NAME]Email: hello@thatmeetingcost.com
We aim to respond to all inquiries within 5 business days.